{"id":36368,"date":"2026-04-07T15:40:22","date_gmt":"2026-04-07T13:40:22","guid":{"rendered":"https:\/\/delva.la\/?post_type=vacatures&p=36368"},"modified":"2026-04-07T16:35:07","modified_gmt":"2026-04-07T14:35:07","slug":"administrative-assistant","status":"publish","type":"vacatures","link":"https:\/\/delva.la\/en\/jobs\/administrative-assistant\/","title":{"rendered":"Administrative\u00a0Assistant\u00a0"},"content":{"rendered":"\n

AMSTERDAM<\/p>\n\n\n\n

\n
\n

Are you a structured and detail-oriented professional with a strong affinity for administration and finance? Someone who enjoys keeping processes running smoothly and feels at home in a creative, design-driven environment? <\/p>\n\n\n\n

At DELVA Landscape Architecture & Urbanism, we are looking for an Administrative Assistant for our office in Amsterdam. In this role, you will play a key part in supporting our project organization, ensuring that administrative and financial processes are accurate, efficient, and well-organized. You enable designers and project leads to fully focus on their work by keeping everything behind the scenes in order. <\/p>\n\n\n\n

The Position<\/strong> <\/h3>\n\n\n\n

As an Administrative Assistant at DELVA, you will play a central role in supporting our project operations. You are responsible for maintaining accurate project administration and ensuring that financial processes run smoothly. <\/p>\n\n\n\n

You will work closely with project leads, partners, and the business controller, combining financial administration, project support, and light office management tasks within a dynamic and creative working environment. <\/p>\n\n\n\n

What will you do?<\/strong> <\/h3>\n\n\n\n

Project Administration & Finance: <\/p>\n\n\n\n

    \n
  • Independently manage and monitor project administration  <\/li>\n\n\n\n
  • Process quotations in our project software and support project initiation <\/li>\n\n\n\n
  • Prepare and process sales and credit invoices in coordination with project leads <\/li>\n\n\n\n
  • Process receipts and purchase invoices and execute timely payments <\/li>\n\n\n\n
  • Support financial processes under the guidance of the Business Controller <\/li>\n<\/ul>\n\n\n\n

    Support & Organization: <\/p>\n\n\n\n

      \n
    • Maintain contact with clients regarding quotations and invoicing  <\/li>\n\n\n\n
    • Support general office tasks such as answering the phone and welcoming guests<\/li>\n\n\n\n
    • Collaborate with partners, the business controller, and team members to ensure smooth processes<\/li>\n<\/ul>\n\n\n\n

      Team & Collaboration: <\/p>\n\n\n\n

        \n
      • Work under the supervision of the Business Controller (responsible for financial operations, reporting, and controls)<\/li>\n\n\n\n
      • Collaborate closely with project leads and management <\/li>\n\n\n\n
      • Contribute to accurate and efficient financial handling of projects<\/li>\n<\/ul>\n\n\n\n

        What we\u2019re Looking For<\/strong> <\/h3>\n\n\n\n
          \n
        • At least 3 years of relevant experience in an administrative or financially supportive role<\/li>\n\n\n\n
        • Experience with project administration and financial processes<\/li>\n\n\n\n
        • Knowledge of bookkeeping is a plus<\/li>\n\n\n\n
        • Accurate, structured, and able to work independently<\/li>\n\n\n\n
        • Proactive mindset and ability to manage multiple tasks simultaneously<\/li>\n\n\n\n
        • Strong communication skills and a team-oriented attitude<\/li>\n\n\n\n
        • Experience with MS Office and preferably administrative software (such as GRIPP)  <\/li>\n\n\n\n
        • Excellent command of Dutch and English, both written and spoken  <\/li>\n\n\n\n
        • Availability of 28\u201332 hours per week<\/li>\n<\/ul>\n\n\n\n

          DELVA Offers You<\/h3>\n\n\n\n

          At DELVA, you will have the opportunity to contribute to high-profile projects that shape the living environment, while working in a supportive and collaborative team. <\/p>\n\n\n\n

          We offer more than just a competitive salary and benefits; you will be part of a creative and international environment where structure and design go hand in hand. <\/p>\n\n\n\n

          You will play an essential role in ensuring that projects run smoothly, while having the space to improve processes and grow within the organization. <\/p>\n\n\n\n

            \n
          • A dynamic and growing company with potential for international expansion\u00a0<\/li>\n\n\n\n
          • A culture of direct communication and short decision-making lines\u00a0<\/li>\n\n\n\n
          • The opportunity to work in a creative and design-driven environment\u00a0<\/li>\n\n\n\n
          • Room to improve processes and develop yourself further\u00a0<\/li>\n\n\n\n
          • An inspiring workplace in the heart of Amsterdam\u00a0<\/li>\n\n\n\n
          • A close-knit team with daily lunches, drinks, and team activities\u00a0<\/li>\n\n\n\n
          • A competitive salary and good secondary benefits\u00a0<\/li>\n<\/ul>\n<\/div>\n\n\n\n
            <\/div>\n\n\n\n
            <\/div>\n\n\n\n
            <\/div>\n\n\n\n
            \n

            Interested\u00a0in joining our team?<\/strong>\u00a0<\/h3>\n\n\n\n

            Send your CV and a short motivation to jobs@delva.la<\/strong>. <\/p>\n\n\n\n

            For more information about this role, you can contact Annick Geurts at +31 6 1855 7744. <\/p>\n<\/div>\n\n\n\n

            <\/div>\n<\/div>\n\n\n\n

            DELVA stands for diversity and inclusion. We warmly invite everyone who recognizes themselves in this profile to apply, regardless of gender, background, or age. <\/p>\n","protected":false},"excerpt":{"rendered":"AMSTERDAM \n We are looking for an administrative professional who ensures the smooth delivery of our projects through strong administrative and financial support, a structured way of working, and a connecting role between project teams, management, and clients.\n ","protected":false},"author":108,"featured_media":36369,"template":"","class_list":["post-36368","vacatures","type-vacatures","status-publish","has-post-thumbnail","hentry"],"yoast_head":"\nAdministrative\u00a0Assistant\u00a0 - DELVA Landscape Architecture & Urbanism %<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/delva.la\/en\/jobs\/administrative-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Administrative\u00a0Assistant\u00a0 - 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